Fleet and route management for matatu and PSV operators. Trip logging, revenue tracking per vehicle, and driver performance. Know where your money is at all times.
The Matatu Management System is fleet management software built for Kenyan matatu operators, SACCOs, and PSV businesses. It replaces notebooks, WhatsApp groups, and guesswork with a single system that tracks every trip, every shilling, and every vehicle.
Know exactly how much each vehicle earns per day, week, or month. Track driver performance. Monitor fuel consumption and maintenance schedules. The system works offline so conductors can log trips even in areas without network coverage.
Tailored for Kenya: the way matatu businesses actually operate, offline capability, and data you can export anytime.
Shaped by how Kenyan matatu operators actually work, not imported software adapted from foreign markets.
Conductors log each trip with passenger count and fare collected. See trip history by vehicle, route, or driver. Know exactly how many trips each vehicle makes.
Track daily collections per vehicle. Compare performance across your fleet. Identify underperforming vehicles and address issues quickly.
Register drivers and conductors, assign them to vehicles, and track their performance. See who your top earners are and who needs attention.
Define your routes, set expected fares, and assign vehicles. Track performance by route to see which routes are most profitable.
Log maintenance work, track service schedules, and get alerts when vehicles are due for service. Keep a complete history per vehicle.
Record fuel purchases per vehicle. Track consumption rates and identify vehicles that may have fuel efficiency issues or leakage.
The system works without internet. Conductors log trips offline and data syncs when connectivity returns. No network, no problem.
Generate revenue summaries, expense reports, profit analysis per vehicle, and fleet-wide financial statements. Export for your accountant.
We handle the technical setup so you can focus on your fleet.
Share your vehicle list, routes, and how your operation runs. We configure the system to match your workflow.
We help you set up each vehicle with registration details, assigned routes, and driver/conductor assignments.
Your conductors, drivers, and office staff get hands-on training. Most teams are comfortable within a day or two.
Start tracking real trips with our team on standby. We stay in touch to answer questions and help through the first weeks.
The system serves matatu and PSV operators of all sizes across Kenya, from owners with a few vehicles to large SACCOs with extensive fleets.
Generic fleet software misses what makes the matatu industry unique. This system is purpose-built for how Kenyan PSV operators actually run their businesses.
Offline resilience: Conductors can log trips even in areas without network coverage. Data syncs automatically when connectivity returns.
Local workflows: Daily targets, conductor accountability, route-based operations, and the way Kenyan matatu businesses actually work are built in from day one.
Simple for conductors: The trip logging interface is designed for quick entry between routes. No complicated forms, just the essentials.
Your fleet data stays yours: All trip logs, revenue records, and vehicle information belong to you. Export everything whenever you need it. No lock-in, no export charges, no permission required.
See how a Kenya-focused fleet system compares to notebooks and generic software.
| Feature | Our Matatu System | Notebooks/Paper | Generic Fleet Software |
|---|---|---|---|
| Trip logging by conductors | ✓ Mobile app | Paper records | ✗ Not designed for PSV |
| Revenue per vehicle tracking | ✓ Automatic calculation | Manual tally | Requires customisation |
| Daily target monitoring | ✓ Real-time alerts | ✗ End-of-day check | ✗ Not built for targets |
| Route performance analysis | ✓ By route, vehicle, time | ✗ Very difficult | Limited |
| Driver/conductor accountability | ✓ Per-trip attribution | Daily totals only | Varies |
| Maintenance scheduling | ✓ Alerts & history | Manual diary | ✓ Available |
| Fuel tracking | ✓ Per vehicle | Separate records | ✓ Available |
| SACCO consolidated reporting | ✓ All members in one view | ✗ Manual compilation | ✗ Not designed for SACCOs |
| Data export | ✓ Full export anytime | ✗ No digital records | Limited formats |
| Local support in Kenya | ✓ Nairobi-based team | ✗ Self-service | ✗ Overseas support |
Yes. The system is built with offline resilience. Conductors and drivers can log trips and revenue even without internet. Data syncs automatically when connectivity returns.
Yes. See daily, weekly, and monthly revenue for each vehicle. Compare performance across your fleet and identify underperforming vehicles.
Track trips completed, revenue collected, and punctuality for each driver. Identify top performers and address issues early.
Yes. Define your routes, assign vehicles to routes, and track performance by route. See which routes are most profitable.
Yes. Log maintenance work, track service schedules, and get alerts when vehicles are due for service. Keep a complete maintenance history per vehicle.
Yes. Export all your trip logs, revenue records, and vehicle data in standard formats. Your fleet records are always accessible and portable.
Most SACCOs are up and running within a few days. We help you register your vehicles, set up routes, and train your team.
Generate revenue summaries, trip logs, driver performance reports, fuel consumption, maintenance records, and route profitability. Filter by date, vehicle, or driver.
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