Track tenants, leases, rent payments, and maintenance requests in one place. Get automatic reminders, arrears reports, and vacancy status at a glance.
The Rental Management System is property management software built for Kenyan landlords and property managers. It replaces scattered notebooks, spreadsheets, and M-Pesa message hunting with a single system that tracks every tenant, payment, and maintenance request.
Whether you own one rental property or manage dozens for clients, the system scales to fit. Tenants can pay via M-Pesa, you see payments instantly, and arrears are flagged automatically. No more chasing tenants or losing track of who owes what.
The system handles Kenya's rental landscape: M-Pesa integration, offline capability when connectivity is patchy, and data export so your property records stay under your control.
Designed for how Kenyan landlords actually run their properties, not a one-size-fits-all solution from overseas.
Store tenant details, ID copies, emergency contacts, and move-in dates. See tenant history at a glance and track deposits held.
Record lease terms, rent amounts, and renewal dates. Get alerts before leases expire so you can plan renewals or find new tenants.
Tenants pay via M-Pesa and payments are recorded automatically. See who has paid, who is late, and generate receipts instantly.
The system calculates outstanding balances automatically. Get arrears reports, aging summaries, and send reminders to tenants with overdue rent.
Tenants can log maintenance issues. You receive notifications, assign tasks to fundis, track progress, and keep records of all work done.
See which units are vacant, how long they've been empty, and track prospective tenants. Never lose track of available inventory.
Manage multiple buildings or properties from one dashboard. Get reports per property or consolidated views across your entire portfolio.
Generate rent collection summaries, arrears reports, expense tracking, and income statements. Export for your accountant or tax filings.
We handle the technical setup so you can focus on your properties.
Share your property details, unit types, and current tenant list. We configure the system to match your setup.
We help you bring in existing tenant data, payment histories, and lease details from spreadsheets or notebooks.
You and your caretakers get hands-on training. Most landlords are comfortable within one or two sessions.
Start using the system with our team on standby. We stay in touch to answer questions and help with the first rent cycle.
The system serves property owners and managers of all sizes across Kenya, from individual landlords with a few units to property management companies handling large portfolios.
Generic property management software assumes different markets. This system understands the Kenyan rental landscape and is built around how local landlords and tenants interact.
M-Pesa integration: Tenants pay directly via M-Pesa. Payments are recorded and reconciled automatically, reducing manual entry and the need to check your phone constantly.
Offline resilience: The system works even when connectivity is unreliable. Record payments, log maintenance, and access records offline. Data syncs when you're back online.
Local workflows: Deposit handling, caretaker access, fundi assignment, and the way Kenyan landlords actually operate are built in from day one.
Your records, your control: All property data belongs to you. Export tenant lists, payment histories, and financial statements whenever you want. No lock-in, no export fees, no permission needed.
See how a Kenya-focused property system compares to spreadsheets and generic software.
| Feature | Our Rental System | Spreadsheets | Generic Property Apps |
|---|---|---|---|
| M-Pesa rent collection | ✓ Integrated | ✗ Manual entry | ✗ Not available |
| Automatic arrears tracking | ✓ Real-time alerts | Manual formulas | ✓ Available |
| Tenant self-service portal | ✓ View balance & history | ✗ No access | Varies |
| Maintenance request tracking | ✓ Log, assign, track | Separate lists | ✓ Available |
| Caretaker access levels | ✓ Custom permissions | ✗ No controls | Limited |
| SMS payment reminders | ✓ Automatic | ✗ Manual | Email only |
| Multi-property dashboard | ✓ All properties in one view | Separate sheets | ✓ Available |
| Lease document storage | ✓ Attached to tenant | ✗ Separate folders | Varies |
| Data export | ✓ Full export anytime | ✓ Your files | Limited formats |
| Local support in Kenya | ✓ Nairobi-based team | ✗ Self-service | ✗ Overseas support |
Yes. The system integrates with M-Pesa so tenants can pay rent directly. Payments are recorded and reconciled automatically against each tenant's account, reducing manual entry and chasing.
Yes. The system is built with offline resilience. You can record payments, log maintenance requests, and access tenant records even when connectivity is unreliable. Data syncs automatically when you're back online.
Yes. Whether you manage one building or dozens across different locations, the system handles multiple properties with separate reporting per property or consolidated views across your portfolio.
The system automatically calculates outstanding balances based on rent due dates and payments received. You get arrears reports, aging summaries, and can send reminders to tenants with overdue rent.
Yes. Tenants can log maintenance issues through the system. You receive notifications, can assign tasks to fundis or contractors, track progress, and keep a record of all maintenance work per unit.
Of course. All your property records are exportable. Download tenant lists, payment histories, lease details, and financial reports in standard formats whenever you need them.
Most landlords are up and running within a few days. We help you import your existing tenant list, unit details, and payment records, then train you on the system.
Generate rent collection summaries, arrears reports, vacancy rates, maintenance logs, lease expiry alerts, and full financial statements. Reports can be filtered by property, date range, or tenant.
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